Title: Regular Town Board Meeting
Author: John N. Seltzerr
Last saved by: Sarah Phearsdorf

Regular Town Board Meeting                             TOWN OF ASHFORD                                 December 11, 2019

Present:	Charles E. Davis, III, Supervisor
John A. Pfeffer, Deputy Supervisor Councilman
	William J. Heim, Councilman
	Jean M. Bond, Councilwoman
	Richard A. Bernstein, Councilman
	Patricia R. Dashnaw, Town Clerk
	Tim Engels, Highway Superintendent
	Larry Feldman, Code Enforcement Officer
	 	
The meeting was called to order at 7:30 P.M. with the pledge to the American Flag.

RESOLUTION 99-2019
APPROVAL OF MINUTES
On motion of Councilman Pfeffer seconded by Councilman Heim the following resolution was
ADOPTED 	Ayes	5	Davis, Pfeffer, Heim, Bernstein, Bond      			
 		Nays	0	
Resolved the minutes of November 13, 2019 be approved as submitted

Randy Glenn, The Evans Agency, gave a brief presentation of the insurance quote comparisons for Town of Ashford.  The quotes reflect a cost savings with additional coverage with the selection of NYMIR.  NYMIR has waived the capitalization fee.

RESOLUTION 100-2019
INSURANCE SELECTION
On motion of Councilman Bernstein seconded by Councilman Pfeffer the following resolution was
ADOPTED 	Ayes	5	Davis, Pfeffer, Heim, Bernstein, Bond      			
 		Nays	0	
Resolved the Ashford Town Board authorize the Supervisor to review the insurance quotes and select the company reflecting the best value.

Bryan Bower, DOE, provided updates with continued decommissioning.  As many visible changes have been made, most of the current projects will be taking place inside until better weather arrives.

Paul Bembia, NYSERDA gave the following updates
•	16 deer were harvested during hunting season this year.  Only archery was allowed.  NYSERDA offers testing and no one took advantage of the testing.
•	NYSERDA and Town of Ashford worked together to provide the tree for the Christmas Tree Lighting.
•	BQ Energy is currently waiting for information from the Army Corps of Engineers regarding wetlands at the site of the proposed solar farm.

Also reported is Bill H.R.1138 sponsored by Congressman Reed has passed in the House of Representatives and the Senate and is currently awaiting Presidential approval.  Bill H.R.1138 Title: To reauthorize the West Valley demonstration project, and for other purposes.  This bill reauthorizes through FY2026 the West Valley Demonstration Project located in West Valley, New York.  The Government Accountability Office must report to Congress on the volumes, origins, and types of radioactive waste at the West Valley Demonstration Project and the options for disposal of such waste.

Joseph Pillittere was present and thanked Supervisor Davis for his years of service to the Town of Ashford.

MRC Solutions, Inc. has submitted information regarding County Line Recovery, Inc., which is a material recycling facility proposed to open on Henrietta Road.  There are more permits needed to commence.

Cattaraugus County Treasurer sent 2^nd quarter mortgage tax apportionment in the amount of $9,364.55.

Justice Court Funds to Ashford for October are $5,650.50.

West Valley Food Pantry has given $1,000.00 for use of the building.

Councilman Heim and Councilwoman Bond will audit officials prior to the Audit the Books meeting.

Councilman Bernstein has made a request for Code Enforcement back up in the case of absence.

Supervisor Davis made an observation on an evident lack of knowledge of residents on building permit requirements and would like to implement tools to communicate the information effectively.

Highway Superintendent Engels reported the engine in the brand new 550 had to be replaced and was under warranty.  The new pickup is also ready for pickup.  The new chassis will be arriving at Valley Fab shortly.  Engels also reported the new salt shed is working out great and the Town of Ashford should see quite a savings.

Councilwoman Jean Bond thanked the highway department for all of their work in preparing the Christmas tree for the Christmas Tree Lighting.  Supervisor Davis also thanked Bond and Councilman Pfeffer for their part as well.

The board reviewed the November 2019 reports for:

•	Town Clerk
•	Highway Fuel & Expense

•	Code Enforcement Officer 
•	Assessor

Town of Ashford Regular Meeting
December 11, 2019

RESOLUTION 101-2019
BUDGET AMENDMENT
On a motion of Councilman Pfeffer, seconded by Councilman Bernstein, the following resolution was
ADOPTED	Ayes	5	Davis, Pfeffer, Heim, Bernstein, Bond
		Nays	0 
Resolved the following Budget Amendment is approved for the Water District Account:
From SWI8340.4 Transmission & Distribution to SWI9010.8 Retirement in the amount of $890.00

RESOLUTION 102-2019
SUPERVISOR’S MONTHLY FINANCIAL REPORT
On motion of Councilman Pfeffer, seconded by Councilman Bernstein, the following resolution was 
ADOPTED	Ayes	5	Davis, Pfeffer, Heim, Bernstein, Bond
		Nays	0
Resolved the Supervisors Monthly financial report for November, 2019 is accepted as submitted.

RESOLUTION 103-2019
AUDIT OF CLAIMS
On a motion of Councilman Pfeffer seconded by Councilwoman Bond the following resolution was
ADOPTED	Ayes	5	Davis, Pfeffer, Heim, Bernstein, Bond
		Nays	0
Resolved the bills contained Abstract #12 have been reviewed by the Town Board and are authorized for payment in the following amounts:
	General Fund		No. 296 through 318               		          $26,378.01
              Highway Fund		No. 175 through 187                                                 $25,262.34
Light District		No.  12		   		              	            $1,171.03
	Trust & Agency		No. 86 through 93 			         $11,540.73
	Water District		No. 95 through 102			           $5,493.17

RESOLUTION 104-2019
SET-UP MEETINGS
On motion of Councilman Heim seconded by Councilwoman Bond, the following resolution was
ADOPTED	Ayes 	5		Davis, Pfeffer, Heim, Bernstein, Bond
		Nays	0
Resolved the meetings be at the Ashford Community Center, 9377 Route 240, West Valley, and advertised as follows:
		Year End Meeting/Close the Books		Monday, December 30, 2019   	7:30PM
		Organizational/Regular Meeting		Wednesday, January 8, 2020	7:30PM
		Audit the Books/Regular Meeting		Wednesday, March 11, 2020	7:30PM

A motion was made by Pfeffer seconded by Bond and carried, that this meeting be adjourned at 8:20 pm.    (All aye)

Patricia R. Dashnaw
Ashford Town Clerk